Timesheet App with Automated Approvals & Time Tracking Use Case

Any organization that wants to streamline their payroll management process and workforce time tracking can benefit from an automated timesheet app. For example, organizations like:

• HR departments managing employee hours, overtime tracking, and payroll processing
• Operations teams coordinating shift schedules, project time allocation, and workforce planning
• Managers needing visibility into team productivity and weekly timesheets
• Growing companies outgrowing manual time tracking and paper timesheet processes

A comprehensive time tracking software solution offers significant benefits to SMBs and other organizations. For example, it can eliminate problems like:

• Paper timesheets that get lost or damaged, causing payroll delays and disputes
• Manual calculation of hours across different pay codes without governance or proper approval trails
• Lack of automated timesheet approvals leading to unauthorized overtime payments
• Different departments being unable to see employee hours or collaborate on scheduling decisions
• Time-consuming manual entry of weekly timesheets and payroll calculations
• Compliance gaps due to missing manager approvals or inadequate time tracking documentation

Unlike rigid HRIS systems or basic time clocks, Knack lets you:

• Create role-based access: Employees submit weekly timesheets, managers approve, and HR or finance teams get full visibility and final payroll authority.
• Build custom approval workflows: You can create customized workflows, such as: time entry → manager review → HR approval → payroll processing status tracking.
• Set flexible payroll schedules: Configure different pay periods for various employee types. For example, hourly workers get weekly processing, salary employees get bi-weekly schedules.
• Automate timesheet notifications: Send alerts via email for pending timesheet approvals, missing submissions, and payroll deadline reminders.
• Generate professional timesheet templates: Create standardized time tracking forms with your company branding, pay codes, and project categories.
• Track comprehensive time data: Maintain centralized records of clock-in times, break periods, overtime hours, project codes, department assignments, and employee performance metrics with detailed time allocation reports.
• Import existing data: Seamlessly import your current timesheet data via Microsoft Excel or Google Sheets to get started quickly.
• Generate detailed reports: Create insights on labor costs, overtime trends, weekly timesheet patterns, and productivity metrics to optimize workforce management and identify cost reduction opportunities.
• Ensure security and compliance: Benefit from encryption for data in transit and at rest, two-factor authentication, GDPR compliance, and automated backups with disaster recovery.

The Knack Timecard Manager provides flexibility to adapt to your specific use case.

• You can customize the payroll schedule for your entire organization or even different employee types within the same organization.
• Simplify operations by creating an easy-to-use online portal for employees, managers, and your HR team to manage timesheets and payroll.
• Get automated reminders when payroll submissions are due and notifications when new hours are submitted.
• Protect user data by using the secure Knack app and ensure each employee’s payroll data is kept confidential.

You get a robust system without needing extra IT or developer skills.

• Portal style app: Login to specific dashboards for various user roles for the purpose of viewing permission-based timesheet data.
• Employee security: When each employee logs into the timekeeping portal, they will only see the time tracking data connected to their account.
• Payroll logic: Assignment of pay period initializes time card and timesheet relationships to calculate hours based upon custom payroll codes.
• Workflow integration: Approvals, notifications, and permissions can all be integrated into your timesheet app, so your team can participate directly in your business processes and workflows.
• Reporting and export: Collectively produce payroll reports by department, location, or code using charts and graphs. Export data to utilize in third party paycheck processors.

Stop chasing missing timesheets and manually calculating payroll hours! Now, you can build your own custom time tracking software in hours — not months — without hiring a developer or IT consultant.

Try Knack’s Timecard Manager Template → [Get Started for Free – No Credit Card Required]