Top 8 Online Database Software for Building Apps (2025)

Key Takeaways

• Online database software allows users to store and manage structured data through a web interface without needing extensive coding knowledge.
• Benefits of using these solutions include reduced development time, improved collaboration, enhanced flexibility, and more.
• Knack and similar platforms can be used to develop both internal and customer-facing applications with little or no coding experience. 
• Knack is preferred for its powerful no-code nature that enables businesses to easily build customizable and secure online databases at scale.
  

What is Online Database Software?

Online database software allows users to store, manage, and access structured data through a web interface without needing extensive coding knowledge. It’s especially useful for organizing information, automating workflows, and enabling real-time collaboration across teams. Businesses that manage large amounts of dynamic data—such as marketing agencies, e-commerce companies, and service providers—often stand to benefit the most from using these tools.

Benefits of Using Online Database Builders

Online database software offers powerful benefits for businesses looking to streamline data management and boost efficiency. From simplifying development to encouraging cross-team collaboration, five key advantages include:

• Visual design and app deployment: Build and launch custom database applications using drag-and-drop tools, without writing code.
• Reduced development time: Compared to traditional development cycles, prototyping and deploying solutions is much quicker.
• Improved collaboration: Teams can access, update, and share data in real-time from anywhere with an internet connection.
• No traditional programming required: Non-technical users can create functional applications without needing to write or maintain code.
• Scalability and flexibility: Easily adapt your database to evolving business needs, whether you’re tracking customer data, inventory, or projects.

Why Businesses Need Modern Database App Builders

Modern database app builders make it possible to create different solutions quickly and efficiently, without relying heavily on IT resources. Some ways in which these tools are most commonly used include:

• Creating customer portals: Offer clients secure access to their information, support tickets, or project updates in a personalized interface.
• Building internal dashboards: Consolidate key metrics and insights into a single view to help teams monitor performance and make data-driven decisions.
• Tracking and automating workflows: Design tools to manage approvals, task progress, and handoffs between departments.
• Centralizing and organizing business data: Store customer, inventory, or sales information in one structured, searchable system.
• Adapting to business-specific needs: Customize applications to reflect unique processes and goals without relying on one-size-fits-all software.

Comparison Table: Best Online Database Software Tools (2025)

Software	Best For	Free Plan	Key Features	Pros	Cons	G2 Rating
Knack	No-code app building for SMBs	Yes	Custom workflows, dashboards, security	Scalable, secure, no per-user fee	Slight learning curve	4.6
Airtable	Spreadsheet-style database builder	Yes	Grid views, automation, apps	Visual UI, flexible integrations	Limited backend logic	4.7
Smartsheet	Project & workflow management	Yes	Gantt charts, reporting, workflows	Enterprise-ready, secure	Limited mobile functionality	4.5
AppSheet	Google-native app builder	Yes	Mobile apps, integrations, UX	No-code, Google Workspace synergy	Limited for non-Google users	4.3
Podio	CRM & team collaboration	Yes	Task mgmt, apps, integrations	Highly customizable	Outdated interface	4.2
Spreadsheet.com	Spreadsheet-based web apps	Yes	Formatting, templates, automations	Familiar format, workflow logic	New platform, limited user base	4.2
Zenkit	Lightweight data/project tools	Yes	Views, Kanban, calendar, Mind Map	Versatile and visual	Smaller ecosystem	4.4
Zapier Tables	Automation-first app building	Yes	Tables, Interfaces, Zaps	Great for automation	Not a true relational DB	4.3

In-Depth Reviews of the Top 8 Online Database Software Platforms (2025)

1. Knack

Knack serves as a powerful no-code online database software that enables businesses to build custom applications without needing technical expertise. Its intuitive drag-and-drop interface and robust customization options allow users to tailor workflows and data structures to their unique needs. Integrating seamlessly with popular tools and offering enterprise-level security as well, Knack is an ideal choice for organizations seeking flexible and secure database solutions.

Key Features

• Drag-and-drop interface – Intuitive drag-and-drop builder allows users to visually create databases, workflows, and app layouts without writing code.
• Secure roles and permissions – User access can be controlled with role-based permissions to ensure the right people see and edit the right data.
• Built-in automation – Automate tasks like sending emails or updating records based on specific triggers to streamline business processes.
• Pre-built templates – Choose from a variety of ready-made templates to quickly launch apps for use cases like CRMs, project management, or inventory tracking.

Pros

• No per-user fee – Knack offers pricing based on app usage rather than the number of users, making it cost-effective for growing teams.
• HIPAA/PCI compliant – Built-in compliance features support secure handling of sensitive data in healthcare and financial applications.
• Scalable – Knack’s infrastructure and flexibility make it easy to expand your database and app functionality as your business grows.

Cons

• Limited offline access – Knack is cloud-based, so users need an internet connection to access or modify their data.
• Learning curve for complex apps – While no-code, building advanced workflows and relationships can still require time and planning.

Free Plan Available? Yes—sign up for your risk-free 14-day trial today!

2. Airtable

Airtable is an online database platform that combines the simplicity of a spreadsheet with the power of a database, making it easy to organize, track, and collaborate on data. Many businesses prefer Airtable for its user-friendly interface, versatile templates, and strong integration capabilities. Its flexibility also allows teams across different industries to manage projects, workflows, and data efficiently without requiring technical skills.

Key Features

• Grid and calendar views – Offers flexible data visualization, allowing users to toggle between spreadsheet-style grids and calendar layouts for better organization and scheduling.
• Automations – Users can streamline repetitive tasks by setting up triggers and actions that automate workflows without needing code.
• Interface designer – This tool enables users to build custom dashboards and interfaces tailored to how their team interacts with data.
• Rich field types – Supports diverse data types like attachments, checkboxes, and linked records, making it more dynamic than a standard spreadsheet.

Pros

• Easy to use – Spreadsheet-like interface is intuitive and beginner-friendly, even for users with no database experience.
• Great for collaboration – Real-time editing, comments, and shared views make teamwork seamless across departments.
• Built-in automations – Users can automate repetitive tasks like sending emails or updating fields without writing code.

Cons

• Limited backend logic for true apps – Lacks complex scripting and conditional logic that many traditional app builders offer.
• Can get expensive at scale – Costs rise quickly with more advanced features, higher storage needs, and more users.

Free Plan Available? Yes.

3. Smartsheet

Smartsheet acts as a collaborative work management and online database software that combines project management, automation, and data organization in a single solution. Many businesses enjoy the platform for its ability to handle complex workflows, customizable dashboards, and seamlessly integrate with popular enterprise tools. Its user-friendly interface and powerful collaboration features help teams streamline operations and improve productivity across projects.

Key Features

• Workflow automation – Automates repetitive tasks and alerts to streamline project execution and reduce manual effort.
• Gantt charts and dashboards – Visualize project timelines and performance metrics for better planning and tracking.
• Project templates – Offers ready-to-use templates for a variety of use cases to speed up setup and deployment.
• Collaboration tools – Enables real-time collaboration through comments, attachments, and shared sheets.

Pros

• Enterprise-ready – Built to support complex organizational needs with strong governance and compliance features.
• Scalable – Grows with your team or business, from small projects to enterprise-wide deployments.
• Highly customizable – Allows deep control over how data is structured, visualized, and shared.

Cons

• Limited mobile functionality – The mobile experience can be less intuitive than the desktop version.
• Can feel complex for small teams – May be more than what small or non-technical teams need.

Free Plan Available? Yes.

4. Google AppSheet

Google AppSheet is a no-code platform that allows users to create custom mobile and web applications directly from their data sources. Its effectiveness lies in that it enables businesses to rapidly build and deploy apps without coding, while also leveraging existing cloud data and powerful automation features. This flexibility makes AppSheet ideal for organizations looking to digitize workflows and improve data management with minimal technical resources.

Key Features

• Mobile-ready UI – Automatically creates apps optimized for mobile devices to support on-the-go access.
• Easy database connection – Seamlessly connects to various data sources like Google Sheets, Excel, and SQL databases without coding.
• App templates – Provides pre-built templates to quickly launch common business apps and workflows.
• No-code app builder – Enables users to design and customize apps visually without programming skills.

Pros

• No-code – Allows users to build powerful apps without writing code, lowering technical barriers.
• Works with Google ecosystem – Integrates smoothly with Google Workspace apps like Sheets, Drive, and Forms.
• Flexible deployment – Apps can be deployed on mobile, web, or desktop environments.

Cons

• Limited flexibility outside Google tools – Works best within Google’s ecosystem and can be restrictive when integrating non-Google apps.
• Learning curve for advanced features – More complex app customizations require time to master.

Free Plan Available? Yes.

5. Podio

Podio is a customizable work management and online database platform that helps teams organize projects, workflows, and communications in one centralized place. It allows users to build tailored apps and automate processes without coding, adapting to a wide range of business needs. The platform’s strong collaboration tools and integration options make it great for teams seeking flexible, scalable solutions to manage their data and projects efficiently.

Key Features

• Task and workflow apps – Create customizable task lists and automate workflows to streamline team processes.
• CRM templates – Use pre-built CRM templates to manage customer relationships efficiently.
• Integrated chat – Communicate in real-time with team members directly within the platform to enhance collaboration.
• Customizable workspaces – Build tailored workspaces to fit specific project or team needs.

Pros

• Flexible field types – Supports a wide range of data formats for versatile data entry and management.
• Project-oriented – Designed to handle complex project planning and tracking with tools like Gantt charts.
• Enterprise-ready – Offers strong security and compliance features suitable for large organizations.

Cons

• Outdated UX – The user interface can feel less modern and less intuitive than newer competitors.
• Complex for simple needs – Can be overwhelming if you only need basic database or project management functions.

Free Plan Available? Yes.

6. Spreadsheet.com

Spreadsheet.com combines the familiarity of traditional spreadsheets with powerful database functionality and collaboration tools. It allows users to manage data with relational capabilities, create forms, assign tasks, and automate workflows—all from within a spreadsheet-style interface. Spreadsheet’s effectiveness lies in bridging the gap between simple spreadsheet use and complex app development, making it perfect for teams looking to scale without abandoning the spreadsheet format they already know.

Key Features

• Cell-based logic – Enables complex formulas and calculations directly within cells for advanced data manipulation.
• Built-in project views – Offers multiple views like grid, card, and Gantt to visualize project data effectively.
• Automation triggers – Automate repetitive tasks and workflows based on specific conditions or changes in data.
• Template library – Provides pre-designed templates to quickly start common project and data management tasks.

Pros

• Easy onboarding – User-friendly interface helps new users get started fast with minimal training.
• Spreadsheet familiarity – Uses a familiar spreadsheet layout that eases the transition for Excel users.
• Project-focused features – Strong tools for managing timelines, dependencies, and resources.

Cons

• Limited integration support – Fewer third-party integrations compared to some competitors, limiting workflow flexibility.
• Steep learning curve for advanced features – Complex functionality requires time to master.

Free Plan Available? Yes.

7. Zenkit

Zenkit is a versatile project and database management platform that allows users to manage data through multiple views, like Kanban, tables, mind maps, and calendars. It’s commonly used for task tracking, agile project workflows, and CRM-style use cases. Small to mid-sized businesses (SMBs) and teams needing lightweight database capabilities often stand to benefit most from Zenkit’s all-in-one workspace approach.

Key Features

• Multiple views – Offers versatile ways to visualize data, adapting to various project management styles.
• Collaboration and tagging – Enables team members to communicate efficiently and organize tasks with tags for easy filtering.
• Workspaces for different teams – Allows separate spaces for distinct teams or projects, keeping data organized and secure.
• Task dependencies and reminders – Helps manage project timelines by linking tasks and setting notifications.

Pros

• Clean interface – Provides an intuitive and visually appealing user experience that reduces learning time.
• Adaptable – Flexible enough to handle a variety of project types and workflows across industries.
• Cross-platform support – Available on web, desktop, and mobile devices for seamless access anywhere.

Cons

• Fewer integrations – Limited third-party app connections can restrict workflow automation and flexibility.
• Limited advanced reporting – Reporting features are basic compared to some competitors.

Free Plan Available? Yes.

8. Zapier Tables

Zapier Tables serves as an online database software designed to streamline workflows by connecting structured data with thousands of apps through automation. It enables users to organize and manipulate data in a table format while triggering actions across connected platforms without writing code. Tables offers a deep integration with the Zapier ecosystem, making it a powerful tool for businesses seeking to automate operations and manage data seamlessly across apps.

Key Features

• Interface builder – Enables users to create custom views and interfaces tailored to their workflow needs without coding.
• Custom automations – Allows setup of personalized workflows that automate repetitive tasks and data syncing.
• Zapier ecosystem support – Seamlessly integrates with thousands of apps via Zapier’s extensive automation platform.
• Flexible data organization – Supports multiple data types and dynamic table linking for adaptable database management.

Pros

• Great for automation-heavy users – Perfectly suited for users who want to streamline processes with complex automated workflows.
• Extensive app integrations – Connects effortlessly with a wide range of popular business tools via Zapier.
• User-friendly interface – Simple design that makes it easy for non-technical users to manage data and workflows.

Cons

• Not a traditional relational database – Lacks some advanced relational database functionalities expected in complex data models.
• Dependent on Zapier platform – Requires a Zapier subscription and can be limited if Zapier experiences downtime.

Free Plan Available? Yes.

Key Features to Look For in the Best Online Database Software

When choosing an online database builder, it’s important to recognize that different businesses will prioritize features based on their unique goals and workflows. While there’s no one-size-fits-all solution, certain key features consistently prove valuable across industries and use cases.

Some attributes to keep an eye out for include:

• Drag-and-drop interface or spreadsheet views: Make it easy for users to build and manage databases without coding.
• Role-based access: Ensures data security by allowing businesses to control who can view or edit specific information.
• Form creation and user portals: Enable efficient data collection and user interaction, improving collaboration with both internal teams and external users.
• Integration support: Seamless connections to popular apps and services help businesses automate tasks, synchronize data, and enhance productivity.
• Automation, workflows, and reporting: Empower businesses to automate repetitive processes, track key metrics, and generate insights.

Industry Use Cases for Online Database Software

One of the biggest strengths of online database software is its flexibility, which allows it to adapt to the unique needs of a wide range of industries. From startups and education to healthcare and different agencies, businesses across various sectors leverage these tools to streamline operations and manage data more efficiently.

For instance:

• Startups: Online database software enables startups to quickly develop minimum viable products (MVPs) and custom internal tools without needing extensive coding expertise. This agility helps businesses test ideas, gather user feedback, and streamline operations during their early growth stages.
• Agencies: Can use online database software to organize projects, track deadlines, and store detailed client information in one centralized location. This improves collaboration across teams and ensures all client data is accessible and up to date.
• Healthcare: Often relies on online database software that meets HIPAA compliance to securely manage patient records and digital forms. This protects sensitive information while streamlining administrative workflows and improving patient care.
• Education: Leverage online database software to monitor student progress, attendance, and grades through customized tracking systems. Communication portals built with these tools also foster better interaction between teachers, students, and parents.

How to Choose the Right Online Database Builder

When selecting an online database software, start by evaluating your specific goals, technical capacity, and the complexity of your operations. By understanding what your team needs most and identifying the features that support those priorities, you’ll be better positioned to select an online database builder that delivers both flexibility and long-term value.

Considerations to keep in mind while making a decision include:

• Choose a platform that matches your team’s ability—some tools require coding knowledge, while others are built for non-technical users.
• Ensure the software integrates with your existing tools like CRMs, payment platforms, or communication apps for seamless workflows.
• Consider whether you need a simple database or a robust system with conditional logic, user roles, and automated processes.
• Look for an online database builder that fits your budget and offers dependable customer support to help you troubleshoot and scale.

5 Reasons to Choose Knack

Many businesses consider Knack to be the best online database software with its combination of powerful functionality and no-code interface that makes building custom apps easy for anybody. With an impressive collection of customizable features and scalable pricing as well, Knack delivers both the flexibility and efficiency that modern businesses need.

Some of the main reasons our clients find Knack to be so effective include:

• No per-user fees: Knack’s flat-rate pricing model allows businesses to scale users freely without increasing costs, making it perfect for growing teams.
• Custom workflows without code: Users can build and automate complex processes without writing code, empowering non-developers to create powerful solutions.
• Enterprise-ready security: With built-in security features like role-based access and SSL encryption, Knack keeps sensitive business data protected and compliant.
• Works with your stack: Seamless integration with tools like Zapier, Make, and APIs ensures Knack fits into your existing tech ecosystem without disruption.
• Templates get you started fast: Pre-built templates make it easy to launch apps quickly, giving teams a head start without starting from scratch.
  

Final Thoughts on Choosing the Best Online Database Software (2025)

Online database software is a total game-changer for businesses looking to build custom applications without relying on a full development team. By streamlining operations and reducing overhead, these tools typically offer long-term value that vastly outweighs any initial investment. Just remember to keep your goals, technical requirements, and growth plans in mind when choosing a solution to maximize both the tool’s effectiveness and your ROI. 

Still not convinced Knack is the best online database software for your needs? Try it out FREE for 14 days before committing—no credit card required. If you don’t like it, no hard feelings. But we’re pretty sure you will! 

Frequently Asked Questions (FAQ)

What is online database software?

Online database software allows users to create and manage data-driven applications without the need for traditional programming. It enables businesses to organize information, automate workflows, and build custom tools from anywhere with an internet connection.

What’s the best online database builder for small teams?

Knack is a great online database software for small teams, thanks to its flexible pricing, scalable features, and user-friendly interface that help small teams streamline workflows and grow efficiently.

Can I build an app without coding using these tools?

Yes, all tools included on this list support no-code app development using visual editors.

Does Knack offer a free plan?

Yes, Knack offers a 14-day free trial with no credit card required, allowing users to explore its features before committing to a subscription. After the trial period, users can choose from various paid plans, beginning with the Starter plan at $19 per month, which includes unlimited users, 20,000 records, and 2 GB of storage.

Which tools work best for app development?

Knack, AppSheet, and Zapier Tables are a few of the top choices for building flexible, functional database-powered apps due to their user-friendly interfaces and powerful no-code capabilities.