Knack’s Equipment Tracker template enables you to streamline asset management by tracking equipment availability and usage efficiently.
Key Features & Functionality
01. Custom Equipment Checkouts
Enable employees to log in, view, and check out available equipment. Once checked out, equipment is removed from availability, ensuring no overlap in assignments and allowing employees to access the tools they need when they need them.
02. Integrated Workflow & Automated Alerts
Streamline communication with notifications at each stage of the checkout process. Automatically alert employees when equipment becomes available or when checkouts are due for return, keeping all stakeholders informed and reducing manual follow-ups.
03. Automated Notifications & Alerts
Streamline communication with automated notifications. Receive alerts when a new purchase order is submitted or approved, ensuring that all stakeholders are informed at every stage of the process.
04. Real-Time User Access & Permissions
Grant specific access roles to manage privacy and control over equipment use. Allow designated employees to view and check out equipment, while providing admins with full oversight of all inventory and historical usage data.
05. Mobile-Friendly Access
Ensure employees can view and check out equipment from any device, supporting accessibility and ease of use for remote or field-based staff.
06. Detailed Reports & Analytics
Keep a detailed log of each piece of equipment’s checkout history, including who checked it out and when. Generate insightful reports to understand equipment usage patterns and make informed decisions about equipment maintenance and future acquisitions.
Start Building with Knack’s Free Equipment Tracker Template
Use Cases for the Equipment Tracking Template
Field Operations
Ensure construction teams or field workers can check out tools and equipment from mobile devices, with real-time availability and automated return alerts to prevent delays.
IT Assets
Track the usage of laptops, tablets, and other devices in IT departments, with automated notifications for overdue returns to minimize loss and improve accountability.
Event Equipment
Enable event planners to reserve and track usage of cameras, lighting, and other equipment, ensuring smooth logistics with notifications for availability and returns.
Educational Resources
Allow students and faculty to check out lab tools or sports equipment, while administrators monitor usage and send reminders for timely returns.
Warehouse Allocation
Streamline the management of shared warehouse tools, like forklifts or scanners, by ensuring availability and preventing overlapping assignments.
Emergency Equipment
Track and manage critical equipment for fire departments or disaster relief teams, ensuring availability with automated alerts and real-time inventory access.


