Top 10 General Contractor Estimating Software (2025 Guide)

When you’re managing multiple projects, juggling subcontractors, and trying to keep costs under control, accurate estimates can make or break a project. However, relying on spreadsheets or manual calculations often leads to errors, delays, and missed opportunities. 

That’s where estimation software comes in. These platforms help general contractors create accurate project estimates by streamlining everything from cost calculations and takeoffs to bid management and proposal generation. In this guide, we’re breaking down the top 10 general contractor estimation software solutions on the market today so you can find the right fit for your business.

Key Takeaways

• The top 5 general contractor estimating software solutions are Knack, ProEst, Buildxact, Sage Estimating, and PlanSwift.
• General contractor estimating software is a digital tool that helps contractors accurately calculate project costs by streamlining tasks like takeoffs, labor and material pricing, and bid generation.
• General contractor estimating software improves accuracy, saves time, and helps contractors submit competitive bids that protect profit margins and reduce costly errors.

Top 10 List of the Best General Contractor Estimating Software

Accurate estimating is at the core of every successful construction project. From calculating material and labor costs to generating professional bids, estimation software gives contractors the tools they need to focus more on the build and less on the spreadsheets. Let’s explore some of the best general contractor estimating software solutions that can transform your financial operations.

Software	Key Features	Pros	Cons
Knack	Fully customizable database and workflows  Drag-and-drop interface  Integration with third-party tools like Zapier and QuickBooks	Highly flexible, accessible, and adaptable Cost-effective compared to traditional estimating software Ideal for teams with unique workflows that don’t fit off-the-shelf tools	Requires time to design and build custom solutions Limited out-of-the-box construction-specific features  Limited offline functionality
ProEst	Digital takeoffs and electronic cost calculations Pre-designed reporting templates Built-in CRM for client management	Accurate estimates with historical cost data Suitable for large, complex projects Centralized estimating and client management in one platform	High annual cost starting at $5,000 Steep learning curve for new users Not suitable for small or mid-sized teams
Buildxact	Automatic takeoffs and bills of quantities Real-time price updates from supplier lists Integration with scheduling and accounting tools	User-friendly interface  Strong customer support Supports unlimited projects	Limited customization options for templates Occasional slow loading times May lack features needed for large-scale commercial projects
Sage Estimating	AI-powered takeoff tools and trade-specific cost databases Multi-user collaboration  Integration with Sage construction software	Real-time collaboration features Scalable for large projects or firms Advanced features tailored to professional estimators	Expensive compared to basic tools Requires training due to complexity Best suited for companies already using Sage products
PlanSwift	Point-and-click takeoff tools  Automated material and labor cost calculations Customizable item assemblies and templates	Seamless Excel integration Simple interface  Compatible with multiple trades and workflows	Some features may feel outdated compared to competitors Limited scalability for larger teams No built-in project management tools
HCSS HeavyBid	Multi-estimate comparison tools Integration with DOT bid items and project data imports Supports crew-based and resource-based estimating	Handles change orders and project revisions with minimal disruption Fast processing of large-scale project estimates Trusted by heavy construction and government contractors	Limited use outside civil construction projects Interface can feel complex to new users Higher cost and learning curve than general estimating tools
Estimator360	Estimate-to-contract conversion  Real-time cost-to-completion tracking with budget dashboards Auto-generated client proposals and contracts	Supports unlimited projects  Enhances accuracy by linking estimates directly to contracts and schedules Offers full lifecycle project visibility from one interface	High cost may deter smaller businesses Limited granular control over estimation inputs Less suited for contractors focused solely on estimating
STACK	Robust takeoff capabilities with centralized workflows Updated cost databases  Cloud-based collaboration with multi-user access	Improves efficiency through automation Accessible from any device with internet connectivity Strong integration with other construction tools and file formats	Limited details on advanced features or user experience Custom assemblies have a learning curve May require third-party integrations for full project management functionality
CostX	Advanced cost tracking systems integrated into job costing workflows Comprehensive reporting features tailored to user needs On-screen measurement tools with BIM and CAD support	Detailed reporting options improve accuracy Flexible enough to handle diverse project requirements Supports complex takeoffs with visual tools	May require additional training to utilize advanced features Pricing and setup may be high for smaller contractors Desktop-based setup may limit access for field users
Houzz Pro	Built-in takeoff tool with automated calculations and templates QuickBooks integration  Client dashboard for project tracking and approvals	User-friendly interface with mobile access capabilities Strong client communication tools and payment scheduling features Streamlines workflows for small design-build or remodel teams	Customer service issues reported by some users Limited customization options for complex commercial projects May lack advanced reporting tools found in higher-end platforms
RSMeans Data Online	Extensive cost databases are updated regularly based on market trends Tools to calculate costs across different regions or trades accurately Integration with estimating tools and exportable formats	Ensures accurate estimates aligned with market rates Useful for both small-scale contractors and large firms handling diverse projects Supports compliance and budget forecasting in public sector bids	Limited additional features beyond cost data analysis Requires a separate estimating platform for complete project workflows Subscription costs can add up depending on the data sets required

Knack

Knack is a no-code platform that empowers contractors to build tailored estimation tools that match their exact workflows. Instead of adapting your process to a prebuilt solution, Knack lets you design an application that works the way you do. It’s ideal for teams looking to centralize estimating, project tracking, and client communication in a single app. 

Key Features:

• Fully customizable database and workflows 
• Drag-and-drop interface 
• Integration with third-party tools like Zapier and QuickBooks

Pros:

• Highly flexible, accessible, and adaptable
• Cost-effective compared to traditional estimating software
• Ideal for teams with unique workflows that don’t fit off-the-shelf tools

Cons:

• Requires time to design and build custom solutions
• Limited out-of-the-box construction-specific features 
• Limited offline functionality

ProEst

ProEst is a cloud-based estimating solution designed for larger construction firms. It combines cost estimating with bid management, customer relationships, and reporting tools to give contractors full control over the preconstruction process. The platform supports collaboration and integrates with other major construction tools, making it well-suited for enterprise-level projects.

Key Features:

• Digital takeoffs and electronic cost calculations
• Pre-designed reporting templates
• Built-in CRM for client management

Pros:

• Accurate estimates with historical cost data
• Suitable for large, complex projects
• Centralized estimating and client management in one platform

Cons:

• High annual cost starting at $5,000
• Steep learning curve for new users
• Not suitable for small or mid-sized teams

Buildxact

Buildxact is a cloud-based estimating and job management platform built specifically for small to medium-sized contractors. It simplifies quoting, purchasing, and scheduling in one place, helping streamline everyday operations. Its intuitive design makes it easy to use, even for contractors who aren’t tech-savvy. 

Key Features:

• Automatic takeoffs and bills of quantities
• Real-time price updates from supplier lists
• Integration with scheduling and accounting tools

Pros:

• User-friendly interface 
• Strong customer support
• Supports unlimited projects 

Cons:

• Limited customization options for templates
• Occasional slow loading times
• May lack features needed for large-scale commercial projects

Sage Estimating

Sage Estimating is a high-powered solution for contractors who need advanced estimating capabilities backed by automation and precision. It’s built for both residential and commercial projects, with specialized tools for various trades. The platform uses AI and cost databases to create fast, highly accurate estimates. 

Key Features:

• AI-powered takeoff tools and trade-specific cost databases
• Multi-user collaboration on estimates
• Integration with Sage construction software

Pros:

• Real-time collaboration features
• Scalable for large projects or firms
• Advanced features tailored to professional estimators

Cons:

• Expensive compared to basic tools
• Requires training due to complexity
• Best suited for companies already using Sage products

PlanSwift

PlanSwift is a straightforward, budget-friendly takeoff and estimating software used widely by contractors across many trades. It simplifies the estimating process with fast digital takeoffs and built-in calculation tools. Best suited for small businesses or solo contractors, PlanSwift strikes a balance between functionality and affordability.

Key Features:

• Point-and-click takeoff tools for quick measurements
• Automated material and labor cost calculations
• Customizable item assemblies and templates

Pros:

• Seamless Excel integration
• Simple interface for quick adoption
• Compatible with a wide range of trades and workflows

Cons:

• Some features may feel outdated compared to competitors
• Limited scalability for larger teams
• No built-in project management tools

HCSS HeavyBid

HCSS HeavyBid is purpose-built for civil construction firms that manage complex bidding and estimation tasks at scale. It handles large project estimates quickly and accurately, making it ideal for highway, utility, and infrastructure jobs. HCSS HeavyBid also offers powerful tools for managing multiple crews, cost structures, and bid items.

Key Features:

• Multi-estimate comparison tools
• Integration with DOT bid items and project data imports
• Supports crew-based and resource-based estimating

Pros:

• Handles change orders and project revisions with minimal disruption
• Fast processing of large-scale project estimates
• Trusted by heavy construction and government contractors

Cons:

• Limited use outside civil construction projects
• Interface can feel complex to new users
• Higher cost and learning curve than general estimating tools

Estimator360

Estimator360 is a cloud-based construction estimating and management platform that offers an end-to-end solution for residential builders and remodelers. It focuses on streamlining workflows from initial estimate through to job completion, reducing manual entry and improving cost control. The platform is known for its modern UI, deep project visibility, and seamless syncing between project phases.

Key Features:

• Estimate-to-contract conversion for seamless project kickoff
• Real-time cost-to-completion tracking with budget dashboards
• Auto-generated client proposals and contracts based on estimates

Pros:

• Supports unlimited projects 
• Enhances accuracy by linking estimates directly to contracts and schedules
• Offers full lifecycle project visibility from one interface
  

Cons:

• High cost may deter smaller businesses
• Limited granular control over estimation inputs
• Less suited for contractors focused solely on estimating

STACK

STACK is a cloud-based estimating solution that centralizes takeoffs, pricing, and project data. It focuses on speed and accuracy in the preconstruction phase, helping contractors reduce errors and win more bids. With built-in cost databases and cloud accessibility, STACK streamlines workflows for estimators across various trades.

Key Features:

• Robust takeoff capabilities with centralized workflows
• Updated cost databases for accurate pricing information
• Cloud-based collaboration with multi-user access

Pros:

• Improves efficiency in project workflows through automation
• Accessible from any device with internet connectivity
• Strong integration with other construction tools and file formats

Cons:

• Limited details on advanced features or user experience
• Custom assemblies have a learning curve
• May require third-party integrations for full project management functionality

CostX

CostX is a powerful estimating platform known for its cost accuracy, reporting flexibility, and ability to handle projects across different sectors. It’s used globally by estimators who need precise data management and dynamic reporting tools. CostX helps reduce manual entry with digital takeoffs and ensures consistency through integrated job costing.

Key Features:

• Advanced cost tracking systems integrated into job costing workflows
• Comprehensive reporting features tailored to user needs
• On-screen measurement tools with BIM and CAD support

Pros:

• Detailed reporting options improve accuracy
• Flexible enough to handle diverse project requirements
• Supports complex takeoffs with visual tools for measurements

Cons:

• May require additional training to utilize advanced features
• Pricing and setup may be high for smaller contractors
• Desktop-based setup may limit access for field users

Houzz Pro

Houzz Pro is a sleek, all-in-one solution that combines estimating, client communications, and business management tools in a single dashboard. Tailored for residential contractors and design-build firms, it simplifies everything from takeoffs to invoicing while providing a professional client-facing experience.

Key Features:

• Built-in takeoff tool with automated calculations and templates
• QuickBooks integration for financial management tasks
• Client dashboard for project tracking and approvals

Pros:

• User-friendly interface with mobile access capabilities
• Strong client communication tools and payment scheduling features
• Streamlines workflows for small design-build or remodel teams

Cons:

• Customer service issues reported by some users
• Limited customization options for complex commercial projects
• May lack advanced reporting tools found in higher-end platforms

RSMeans Data Online

RSMeans Data Online is an industry-standard database for construction cost data. It’s ideal for estimators who need access to up-to-date material, labor, and equipment pricing by region or project type. Rather than a full project management tool, RSMeans focuses on delivering trusted data that enhances accuracy across estimating workflows.

Key Features:

• Extensive cost databases are updated regularly based on market trends
• Tools to calculate costs across different regions or trades accurately
• Integration with estimating tools and exportable formats

Pros:

• Ensures accurate estimates aligned with market rates
• Useful for both small-scale contractors and large firms handling diverse projects
• Supports compliance and budget forecasting in public sector bids
  

Cons:

• Limited additional features beyond cost data analysis
• Requires a separate estimating platform for complete project workflows
• Subscription costs can add up depending on the data sets required

How to Implement General Contractor Estimating Software

Choosing the right general contractor estimating software is only the beginning. To get the most value out of your investment, it’s important to implement it strategically. Follow these steps to ensure a smooth rollout and long-term success:

1. Assess Business Needs: Pinpoint what’s not working in your current estimating process, like time-consuming manual entries or inconsistent bids. Define the scope of your typical projects and identify must-have features such as takeoff tools, CRM integration, or job costing.

2. Select the Right Software: Compare estimating solutions based on functionality, pricing, user experience, and room to scale. Make sure your top pick integrates well with the tools you already use.

3. Train Your Team: Schedule hands-on training so everyone understands how to use the software effectively. Offer continued support and documentation to help your team adapt to the new workflow.

4. Integrate with Existing Processes: Connect the software to your other business systems, such as project management tools or supplier databases. Customize estimate templates and automation rules to match your existing processes and improve efficiency.

5. Monitor Performance and Optimize: Track key metrics like estimate accuracy, bid turnaround time, and project margins. Adjust workflows, update templates, or explore new integrations as your business evolves.

Key Features to Look for in the Best Construction Estimating Software

Not all general contractor estimating software solutions are created equal. The best platforms combine accuracy, flexibility, and ease of use to support every phase of the estimating process. While every contractor’s needs differ, the following key features can benefit most users:

• All-in-One Takeoff and Estimating: Combines measurement and estimating tools in a single platform, so updates happen in real time as quantities are calculated. 
• Comprehensive Cost Databases: Offers trade-specific, regularly updated pricing for materials, labor, and subcontractors. 
• Customizable Templates: Includes pre-built templates that can be tailored to suit different job types and client requirements. 
• Integration Capabilities: Connects seamlessly with accounting, project management, and design software.
• Collaboration Features: Enables multiple team members, clients, or subcontractors to collaborate on real-time estimates. 
• Change Management: Allows you to quickly adjust estimates as project scopes change. 
• Reporting and Analytics: Transforms project data into easy-to-understand reports and dashboards. 
• User-Friendly Interface: Features intuitive navigation and logical workflows to reduce the learning curve.
• Cloud-Based Access: Provides secure, anywhere-anytime access for teams working in the office or on-site. 

Reasons to Use Knack as Your Construction Estimating Software

Construction projects rarely follow a one-size-fits-all process, so your estimating software shouldn’t either. Instead of trying to fit your workflows into a rigid system, Knack gives you the freedom to build a tool that’s tailored to your business. From bid creation to reporting, it offers the flexibility, control, and automation that traditional estimating platforms often lack. Here’s why Knack is a smart investment for contractors who want both power and personalization:

1. Customization Without Coding

With Knack, you don’t need to know how to code to create powerful, personalized solutions. You can build a custom estimating app from the ground up using simple drag-and-drop tools, templates, and pre-built components. This level of flexibility allows you to design features around your exact business processes, not the other way around.

2. Integration with Existing Tools

Knack seamlessly connects with the tools you already rely on, like QuickBooks for accounting, Zapier for automation, or Google Workspace for collaboration. These integrations reduce the need for double entry and help ensure your data stays consistent across platforms. You can push estimates directly into your invoicing system, sync with spreadsheets, or connect with a CRM to track client communications. Everything works together smoothly, creating a more efficient and connected workflow from start to finish.

3. Scalability for Growing Businesses

As your project volume increases or your team expands, Knack can scale with you. You can easily add new users, roles, data objects, and workflows without having to migrate to another platform. Whether you’re a solo contractor now or managing multiple crews in the future, Knack adjusts to meet your evolving needs.

4. Enhanced Collaboration and Accessibility

Knack is cloud-based, which means your team can access your estimating tools anytime, anywhere with an internet connection. You can assign different access levels, share estimates with clients, and update projects in real time. With centralized access to estimates and related data, you reduce delays, miscommunication, and the need to hunt down files.

5. Automation for Efficiency

Knack lets you automate routine estimating tasks that normally eat up valuable time. You can set up rules that automatically calculate totals, trigger approvals, send notifications, or update project statuses based on inputs. These automations reduce manual work and make it easier to maintain consistency across projects. As a result, your team can focus more on building and less on paperwork.

6. Robust Reporting and Analytics

Knack makes it easy to turn raw estimate data into meaningful insights. You can create custom dashboards that show real-time performance metrics, from average job costs to profit margins. Visual reports help you identify trends, uncover inefficiencies, and make smarter business decisions. With clear visibility into every part of your estimating process, you can optimize both your pricing and your project planning over time.

7. Secure Data Management

Security is a top priority in any software handling sensitive job and client data. With Knack, you can set role-based permissions to control who has access to what information, ensuring that sensitive data stays in the right hands. All data is encrypted in transit and at rest, and audit logs provide transparency into user activity.

8. Pre-Built Templates for Quick Setup

Getting started with estimating software doesn’t have to be complicated or time-consuming. Knack offers pre-built templates specifically designed for construction estimating, so you can hit the ground running. They offer the perfect balance between speed and customization.

Build General Contractor Estimating Software With Knack

Choosing the best general contractor estimating software is about finding a solution that works the way you do. From automating workflows to improving accuracy and collaboration, the right tool can make a real impact on how you bid, plan, and grow your business.

With Knack, you don’t have to settle for a one-size-fits-all solution. You can build an estimating tool that’s tailored to your process, integrates with the systems you already use, and scales alongside your business.

Ready to create a smarter way to estimate? Sign up for Knack and start building for free today! Or get started even faster with a pre-built construction estimator template.

FAQs

How does estimating software improve collaboration among teams?

Cloud-based platforms enable real-time access to estimates, allowing team members to view, edit, and share updates from any location. This ensures everyone is working with the latest data and reduces miscommunication.

Can estimating software handle complex projects with multiple variables?

Yes, most modern tools offer advanced features like scenario modeling, cost breakdowns, and integration with external systems (e.g., CAD or BIM) to manage complex projects effectively.

How can construction estimating software help with change management?

Estimating software allows users to adjust variables such as material costs or labor rates in real time. These changes automatically update across the estimate, ensuring accuracy and transparency when project scope or conditions change.

What kind of training is required to use construction estimating software effectively?

Training depends on the software’s complexity. Many platforms are user-friendly and require minimal training, while others may offer tutorials, onboarding sessions, and customer support to help users master advanced features.

How does construction estimating software support decision-making?

By providing detailed reports and analytics, the software helps contractors identify cost-saving opportunities, compare estimated versus actual costs, and forecast future resource needs for better decision-making.