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You’ve got announcements lost in email threads, documents scattered across shared drives, and team updates floating around in chat apps. Sound familiar? If keeping your team aligned feels harder than the work itself, it might be time for an intranet.
Intranets have come a long way from clunky portals and outdated links. Today’s top intranet software solutions are sleek, user-friendly platforms designed to streamline internal communication, centralize resources, and keep everyone on the same page—whether your team’s in the office, remote, or somewhere in between.
In this post, we’re breaking down 10 of the best intranet software solutions available in 2025. From feature-rich enterprise tools to flexible, no-code options, you’ll find a platform that fits your organization’s needs without the hassle of custom development.
Key Takeaways
- Intranet software improves collaboration, employee engagement, and communication.
- The top five Intranet software solutions for 2025 are Knack, Guru, Workvivo, Simpplr, and Jive.
- Choosing the right intranet depends on company size, technical needs, and budget.
2025 Comparison: Best Intranet Tools Side-by-Side
| Software | Key Features | Pros | Cons |
| Knack | Custom workflows, role-based access, third-party integrations | Highly adaptable, scalable, no-code interface | Requires setup time, limited out-of-box intranet features |
| Guru | AI-powered knowledge base, Slack/Teams integration | Smart search, fast onboarding, content verification | Limited customization, paid plans only |
| Workvivo | Employee social feed, engagement analytics, mobile-first design | High engagement rates, social-style UI | May feel informal for large enterprises |
| Simpplr | Personalized homepage, app integrations, usage analytics | Enterprise-ready, visually polished UI | Expensive tiered pricing |
| Jive | Social collaboration, people graph, intranet analytics | Good for large orgs, legacy support | High learning curve, dated interface |
| Happeo | Google Workspace integration, news channels, intranet search | Easy setup, ideal for G-Suite users | Less functional outside Google ecosystem |
| Confluence | Documentation, page hierarchy, Jira integration | Great for dev teams, strong structure | Limited engagement features |
| LumApps | Personalized content, community tools, digital signage | Strong onboarding, multilingual support | Complex admin setup |
| Blink | Frontline-friendly, chat, broadcast tools | Designed for non-desk workers, mobile-first | Fewer admin controls |
| Axero | Intranet + knowledge base, roles & permissions | Full-featured, modern UX | Premium features gated behind higher plans |
Detailed Reviews of the Top Intranet Platforms
Knack
Knack is a no-code platform that empowers organizations to create fully customizable intranet systems tailored to their unique internal workflows. Instead of working around one-size-fits-all templates, teams can build exactly what they need, whether it’s a centralized hub for documents, a company directory, or internal project tracking. With an intuitive drag-and-drop builder and powerful database functionality, Knack gives you the flexibility to design an intranet that fits your processes, not the other way around.
Key Features:
- Fully customizable database and workflows
- Role-based permissions and secure access
- Integration with Slack, QuickBooks, and Zapier
Pros:
- Template library and free AI builder
- Easily scalable across teams
- Lower cost than traditional enterprise tools
Cons:
- Time needed to build from scratch
- Not purpose-built for full intranet ecosystem
- Offline access limitations
Guru
Guru is a modern knowledge management platform built to make internal information easy to find and use. Powered by AI, it intelligently surfaces the right content at the right time, so your team isn’t stuck digging through outdated docs or endless threads. Guru integrates directly into the tools your team already uses, like Slack, Microsoft Teams, and Chrome, delivering answers in context and keeping workflows uninterrupted.
Key Features:
- AI-powered search
- Browser extension and Slack integration
- Knowledge verification and versioning
Pros:
- Easy content discovery
- Great for remote teams
- Real-time syncing
Cons:
- Costly for smaller organizations
- Less design flexibility
- Primarily knowledge-focused
Workvivo
Workvivo reimagines internal communication by delivering a social media-style experience that brings company culture to life. Designed to feel familiar and engaging, it gives employees a space to connect, share updates, celebrate wins, and stay informed, all in one platform. By blending communication with community-building, Workvivo helps boost engagement and foster a stronger sense of belonging across your organization.
Key Features:
- News feeds and shoutouts
- Video and podcast support
- Real-time employee engagement analytics
Pros:
- User-friendly for all skill levels
- Strong mobile functionality
- Great for culture building
Cons:
- Not ideal for document-heavy teams
- Focused more on engagement than operations
- Some layout limitations
Simpplr
Simpplr is an enterprise-grade intranet platform designed to centralize internal communications and personalize the digital workplace experience. Known for its visually polished interface, Simpplr helps employees stay informed, aligned, and engaged.
Key Features:
- Personalized intranet homepage for each user
- AI-powered search and content recommendations
- Built-in analytics and employee feedback tools
Pros:
- Excellent UX/UI for large enterprises
- Detailed analytics and adoption metrics
- Built-in onboarding modules
Cons:
- Premium pricing structure
- May be overwhelming for smaller teams
- Complex implementation process
Jive
Jive is a digital workplace platform built for large organizations that need robust collaboration tools and deep analytics. With a strong legacy in enterprise communication, Jive delivers a mature, feature-rich environment that enables teams to collaborate across departments, share knowledge, and drive productivity.
Key Features:
- PeopleGraph™ technology for relationship mapping
- Advanced analytics and employee sentiment tracking
- Discussion forums and knowledge management
Pros:
- Powerful collaboration and knowledge-sharing tools
- Excellent for distributed teams
- Customizable for large-scale implementations
Cons:
- Interface may feel dated compared to newer competitors
- Complex admin controls
- Longer onboarding timeline
Happeo
Happeo is a social intranet platform designed specifically for teams using Google Workspace. With seamless integration across G-Suite tools like Drive, Gmail, and Calendar, Happeo makes internal communication and content sharing effortless. Its quick deployment, intuitive layout, and user-friendly design have made it a go-to choice for SMBs and mid-sized companies.
Key Features:
- Native integration with Google Drive, Calendar, Gmail
- Company news channels and community pages
- Unified intranet + communication hub
Pros:
- Simple interface familiar to G-Suite users
- Quick rollout and configuration
- Strong internal comms capabilities
Cons:
- Less robust outside of Google ecosystem
- Limited flexibility in non-Google environments
- Fewer project and task management features
Confluence
Confluence by Atlassian is a content collaboration platform built with technical and documentation-focused teams in mind. It offers structured spaces for teams to create, organize, and share everything from project plans to detailed documentation. With features like customizable templates, version history, and a built-in knowledge base, Confluence makes it easy to keep information organized, accessible, and always up to date.
Key Features:
- Real-time collaborative editing
- Templates for meeting notes, product plans, and more
- Jira and Trello integrations
Pros:
- Excellent for knowledge base creation
- Integrates seamlessly with Atlassian products
- Highly structured document organization
Cons:
- Not tailored for non-technical departments
- Limited employee engagement features
- Can become disorganized without strict governance
LumApps
LumApps is an employee experience platform designed to centralize internal communications, corporate updates, and social engagement in one cohesive hub. Built for enterprise-scale organizations, it’s equipped to handle complex, multilingual environments while maintaining a consistent and personalized user experience.
Key Features:
- Dynamic content personalization
- Social communities and employee journeys
- Multi-channel publishing and targeting
Pros:
- Excellent for global teams and enterprise scale
- Supports rich media and personalized content
- Robust analytics and compliance tools
Cons:
- Setup can be time-consuming
- Requires an upfront strategy for success
- Higher pricing tiers for advanced features
Blink
Blink is a mobile-first intranet and communication app purpose-built for frontline workers. With a simple, intuitive interface and features optimized for on-the-go use, Blink makes it easy for non-desk employees to stay informed, connected, and engaged. It’s a popular choice in industries like retail, healthcare, and logistics.
Key Features:
- Secure messaging and chat
- Mobile content feeds and push notifications
- Document sharing and surveys
Pros:
- High adoption rates among field staff
- Offline access capabilities
- Simplified admin interface
Cons:
- Less suited for corporate office workflows
- Limited document collaboration tools
- Basic analytics in lower tiers
Axero
Axero is a modern intranet software that combines communication, content management, and employee directory features. With a customizable interface and flexible features, it adapts easily to the needs of both growing SMBs and large enterprises.
Key Features:
- Custom intranet templates and drag-and-drop builder
- Forums, blogs, wikis, and polls
- Roles and permissions for access control
Pros:
- Flexible design options
- All-in-one communication and knowledge platform
- Excellent customer support
Cons:
- Can be feature-heavy for small teams
- Higher learning curve during setup
- Premium modules add to overall cost
Step-by-Step Guide to Implementing Intranet Software
Rolling out a new intranet doesn’t have to be complicated. With the right approach, you can easily implement a platform that brings clarity to your workflows and actually gets used by your team. Here’s how:
- Define Your Intranet Goals: Identify what you want your intranet to achieve. This will help you narrow down your options.
- Evaluate Integration Requirements: Ensure the software integrates seamlessly with the tools your team already uses, such as Google Workspace, Slack, or your CRM. Seamless integration helps keep things running without disrupting daily workflows.
- Assess Customization vs. Templates: Decide how much flexibility you need. Some platforms offer pre-built layouts, while others, like Knack, let you fully customize your intranet to match your exact processes.
- Onboard and Train Employees: A successful launch depends on adoption. Provide a clear rollout plan, simple tutorials, and support resources so your team can hit the ground running.
- Monitor Usage and Engagement: Track how employees are using the intranet. Look for gaps in engagement or areas where features aren’t being used as expected, and adjust as needed.
Key Features in a Modern Intranet Platform
A great intranet should do more than just store documents—it should connect your team, simplify communication, and fit seamlessly into your daily tools. Here are the must-have features to look for when choosing a modern intranet platform:
User Access Control:
Manage who sees what with role-based permissions, so sensitive content stays secure and relevant.
Internal News Feed:
Keep everyone in the loop with a centralized feed for announcements, updates, and company wins.
Document Management:
Organize everything from HR policies to onboarding guides with easy uploading, version control, and archiving.
Mobile App:
Give your team access on the go, whether they’re in the office or out in the field.
Directory & Profiles:
Make it easy to find people, teams, and roles with searchable employee profiles and an org chart.
Search Functionality:
Use smart, AI-powered search to quickly surface the right files, pages, or people—no digging required.
Integrations:
Connect your intranet with tools like Slack, Zoom, Office 365, and Salesforce to keep workflows smooth and centralized.
Why Knack is the Ideal Intranet Solution for 2025
Looking for intranet software that actually fits the way your team works? Knack gives you the flexibility to build an internal hub that’s tailored to your exact needs—no templates, no coding, no compromises. If you’re tired of forcing your processes into rigid platforms, Knack might be a better way to build your intranet.
- Fully Customizable for Unique Workflows: Knack allows companies to design intranet systems tailored to their specific internal processes, unlike template-bound competitors.
- Cost-Effective and Scalable: Knack’s pricing is more accessible compared to enterprise platforms like Simpplr or Jive, and it scales with your organization.
- No-Code Interface Empowers Non-Developers: Business users can update or launch modules without technical support.
- Seamless Integration with Core Tools: Knack works with Zapier, QuickBooks, Slack, and more to fit into your current tech environment.
- Enhanced Data Security: Granular permissions and role-based access ensure sensitive data remains protected.
- Rapid Prototyping and Deployment: Teams can test and launch new internal apps quickly using Knack’s agile design system.
- Supports Remote and Hybrid Teams: Accessible from any device, Knack supports dispersed teams working across time zones.
- Built-In Collaboration Features: Enable task assignment, comment threads, and real-time updates on internal records.
Build Custom Intranet Software With Knack
The right intranet platform can transform how your team shares information, collaborates, and stays connected. From boosting productivity to streamlining internal workflows, it’s about finding a solution that fits your organization, not the other way around.
Ready to build your intranet your way? Sign up with Knack and start building for free today!
Frequently Asked Questions About Intranet Software
What is intranet software used for?
Intranet software supports internal operations by giving teams a centralized space to communicate, share documents, manage tasks, and stay aligned. It’s often used to streamline processes like onboarding, internal announcements, policy storage, and employee collaboration, especially in growing or distributed teams.
How is intranet software different from a public website?
A public website is outward-facing and built for customers or external audiences. In contrast, intranet software is private and accessible only to employees or approved users within your organization. It’s designed to host internal resources like company policies, directories, calendars, project updates, and other tools that help your team work smarter behind the scenes.
What features should I look for in intranet software?
The features you should look for in intranet software depend on your organization’s needs. However, most companies can benefit from features like:
- Powerful search functionality
- Integration with tools like Google Workspace, Slack, or Salesforce
- Role-based permissions for secure content access
- Mobile access for on-the-go teams
- Communication tools like news feeds, announcements, or chats
- Customization options to align with your specific workflows
Is Knack a good choice for building a custom intranet?
Absolutely! Knack is a no-code platform built for customization, giving you full control over your intranet’s structure, content, and functionality. It’s perfect for organizations that want to create a tailored internal hub without being boxed into rigid templates.
How much does intranet software cost?
Costs can vary widely depending on the platform and your team’s needs. Some tools offer limited free plans, while enterprise-level platforms like Simpplr or Jive can run over $5,000 per year. With Knack, pricing is based on the features and usage you choose.
Can intranet software support remote teams?
Yes, most modern intranet solutions, including Knack, are cloud-based and accessible from any device. That means your remote or hybrid teams can collaborate, access documents, and stay in sync no matter where they are.
