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HIPAA-Compliant Software Built for Health-Focused Nonprofits

Manage client data, case workflows, and program reporting securely — without enterprise pricing or an IT department.
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See Nonprofit Pricing

Most compliance software is built for hospital networks, not organizations running on grant funding. You handle protected health information — client records, intake forms, case notes — but the tools that can handle it safely are priced for systems ten times your size.

Knack Health is built for the gap between “too sensitive for spreadsheets” and “too expensive for enterprise software.”

What Nonprofits Build With Knack Health

CLIENT AND CASE MANAGEMENT

Track individuals across services, programs, and time. Log case notes, referrals, service history, and outcomes in one secure system — with role-based permissions that control exactly who sees what.

SECURE INTAKE AND ENROLLMENT

Replace paper forms and emailed attachments with digital intake that feeds directly into your database. Collect consent, demographics, and program eligibility in one place, with PHI encrypted from the moment it’s submitted.

PROGRAM AND GRANT REPORTING

Build dashboards and reports that pull directly from your operational data. When a funder asks for outcome metrics, you run a report — not a week-long data collection exercise across multiple spreadsheets.

SHELTER AND PLACEMENT TRACKING

Manage bed availability, placement history, and individual or family records for organizations providing housing or emergency services. Supports alias-based records for clients who require privacy protection.

EMS AND EMERGENCY DOCUMENTATION

Build digital check sheets and patient event logs for volunteer rescue and EMS organizations that need HIPAA-compliant documentation without purpose-built EMS software costs.

STAFF AND VOLUNTEER COORDINATION

Track certifications, training completions, and role assignments across your team. Set automated reminders for renewals and generate compliance reports to satisfy grant or regulatory requirements.

Designed for Organizations Like Yours

  • Behavioral health and counseling nonprofits managing client caseloads and billing
  • Disability services organizations tracking employment, housing, and supported living programs
  • Community health and social services nonprofits managing multi-program operations
  • Domestic violence and crisis services organizations requiring high-security client records
  • Volunteer rescue and EMS teams needing HIPAA-compliant emergency documentation
  • Nonprofits running grant-funded programs under AmeriCorps, SAMHSA, or HHS funding
  • Specialty health programs serving underserved populations — cancer support, HIV services, post-incarceration health services
Woman Working on Documents

Why Health-Focused Nonprofits Choose Knack Health

You build it. No developers required.

Use a visual editor or AI prompt to create your system. Most teams have a working app within days. When workflows change, you update the app yourself — no IT ticket, no vendor backlog.

HIPAA plans starting at $625/month.

Knack Health charges by plan, not by user — your cost doesn’t increase as you add staff, volunteers, or clients. Nonprofit pricing is available on annual plans. See pricing →

Compliance built in from the start.

HIPAA-ready infrastructure with encryption in transit and at rest, role-based access controls, record change logs, and a signed BAA for covered entities. SOC 2 Type II documentation available for security reviews and grant applications.

Healthcare Professionals Worldwide Use Knack Health

“Knack is instrumental in the daily running of the business. It literally runs every facet of our company. In the beginning, it probably took me three or four days to build out a new section. Now I can build something new in under an hour.”

JD Worley

Curetech CEO

“Knack is instrumental in the daily running of the business. It literally runs every facet of our company. In the beginning, it probably took me three or four days to build out a new section. Now I can build something new in under an hour.
Joe Luzi

Joe Luzi

Social Health Research Founder

“Knack allows an enormous amount of flexibility but is also very robust. Usually, robustness is compromised when you introduce malleability, but in Knack’s case, I haven’t experienced that.”
Amir Gander

Amir Gander

Royal Free London NHS Foundation Trust, University College London Director

Trusted by Health-Focused Nonprofits

Serve Minnesota uses Knack Health to manage data-driven programs for AmeriCorps members across Minnesota — tracking substance abuse recovery, educational achievement, and economic opportunity initiatives in one HIPAA-compliant system.
Courage Connection replaced a legacy case database with a Knack system that tracks client aliases, shelter placements, and case histories — with role-based access controls limiting what each staff member can see based on their program and role
New Horizons uses Knack to run end-to-end operations for managing employment, housing, and supported living programs for adults with mental disabilities —  from intake through ongoing case management. 
Infinite Strength built a secure client portal managing applications, eligibility review, and disbursement tracking in a HIPAA-compliant environment to provide financial assistance to underserved women with terminal cancer.

Ready to build a system your organization can actually rely on?

Talk to our team about your workflows, compliance requirements, and how quickly you can get started.

Talk to Our Team
See Nonprofit Pricing

HIPAA-compliant Software for Nonprofits FAQs

Does HIPAA apply to nonprofits?
Yes, if your organization is a covered entity or business associate under HIPAA — which includes most nonprofits providing health services, mental health care, substance use treatment, or handling protected health information on behalf of a covered entity. Many community health organizations, behavioral health nonprofits, and social services agencies fall under HIPAA regardless of their tax status. We recommend confirming your specific obligations with legal counsel.
Nonprofit pricing is available on annual plans, starting at $625/month for covered entities. Knack Health charges by plan rather than per user — your cost doesn’t increase as you add staff, volunteers, or clients.
See pricing →
Yes. Knack Health is designed for non-technical staff. You build and manage your system using a visual editor — no coding or IT support required. Role-based permissions, encrypted data storage, and record change logs are built into the platform from day one.
Yes. Knack supports data import from spreadsheets and CSV files, and connects to external systems via API for more complex migrations. Your data is yours — you can export it at any time in standard formats.
Yes. Each program or location operates within the same database while keeping data appropriately separated. Staff see only what their role allows. Leadership and administrators have visibility across the full organization.
Yes. A signed BAA is available for covered entities on HIPAA plans — included, not an add-on. Knack Health also provides compliance documentation for security reviews, grant applications, and board reporting.